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Users: Adding Employees (For Administrators)

The Users section (Users) is designed for managing your organization’s team. Here you can add new employees, assign roles to them, and manage access to system functions.

Important: this section is available only to users with the Administrator role.

How To Open The Users Section

  1. In the sidebar, open the Users section.
  2. A page with the list of employees in your organization will open.

User list Page Interface

The page consists of a toolbar, a filters area, and the main users table.

Organization users list page

Toolbar

ActionPurpose
CreateAdds a new user.
Delete selected recordsDeletes one or more selected users.
Hide / Show filtersShows or hides the advanced search panel.
Reset filtersClears all applied filtering conditions.
Select all / Clear selectionSelects or clears all users on the page.
Refresh dataRefreshes the data in the users table.

Users Table

The main table usually contains the following columns:

  • User name / Email.
  • Organization name.
  • Roles, meaning assigned user roles such as admin, recruiter, or senior recruiter.
  • Created / Last changed.

For quick search, you can use filters by user name or email.

How To Add A New Employee

Step 1. Start The Addition Process

Click Create in the toolbar.

Step 2. Fill In The Form

The system will open the Add user to organization window.

Fill in the required fields:

  • Full name, meaning the employee’s first and last name.
  • Email, meaning the employee’s work email.

Step 3. Assign Roles

In the User roles section, assign one or more roles.

Add user window with role selection

RolePurpose
ADMINFull access to all sections, including organization settings and user management.
SENIORExtended permissions, including access to knowledge matrices and templates.
EXPERTAccess to technical expertise and assessments.
RECRUITERBasic access for conducting interviews and reviewing results.

For a regular recruiter, the recruiter role is usually sufficient.

Step 4. Send The Invitation

  1. Check the entered data.
  2. Click Add user.
  3. The system will close the window and add the employee to the users list.
  4. An invitation will automatically be sent to the specified email.

User Search

To quickly find an employee, use the search field by name or email.

What The New Employee Receives

An email with the subject Invite to CompetenceIQ is sent to the specified address.

Email contents:

Subject: Invitation to the CompetenceIQ platform

Hello, [Employee Name]!

You have been invited to the CompetenceIQ platform, and an account has been created for you automatically.

Login: [Employee Email]

To start using the account, confirm your email address and set a new password.

[Button: Confirm email and set password]

Best regards,
CompetenceIQ Team

Employee’s Next Steps

  1. Click the email confirmation button.
  2. Set a password for signing in to the system.
  3. After that, sign in using the email and the password that was set.

At this point, the administrator’s task is complete.