Recruiter AI

Agreement on Interaction and Data Processing

Astoninnovations LLC, hereinafter referred to as the "Executor", hereby offers any individual, hereinafter referred to as the "Applicant", who accepts this Agreement, the possibility to use the Recruiter AI service for the purpose of conducting interviews and for the collection of data by the Executor for subsequent processing.

Acceptance of this offer (Agreement) under any terms other than those specified herein, or acceptance subject to a condition, is not permitted.

1. Terms and Definitions

1.1 System — Recruiter AI, software or content of the website located at recruiter-ai.ru, which is used by the Executor and the Applicant during interviews (including technical interviews) and surveys in accordance with this Agreement (directly or through other sites or applications), and is owned by Astoninnovations LLC. Access to the System is obtained by authorization of the Applicant in the System, performed by clicking "Next", "Login", "Register" only after accepting this Agreement and the Privacy Policy, which must be read prior to authorization. Authorization (or login) in the System constitutes the Applicant's acceptance of this Agreement and the Executor's Privacy Policy.

1.2 Applicant — Any individual who accepted the terms of this Agreement by authorizing in the System.

1.3 Resume — A document containing the Applicant's personal data, including last name, first name, email address, phone number, education, description of workplaces, as well as other data related to job search and other employment types.

1.4 Video interview or audio interview — Real-time or pre-recorded video or audio recordings created using the System during interviews (including technical ones) and surveys containing the Applicant's personal data.

2. Subject of the Agreement. Processing of Applicants' Personal Data

2.1. The Executor undertakes to provide the Applicant with access to the System for the purpose of interviews (including technical interviews) and surveys, participation in video and audio recordings, for the purpose of finding a job and other forms of employment for the companies LLC "ASTON", LLC "ASTONLAB", LLC "ASTRATRADE", Astoninnovations LLC, LLC "CODER X", their counterparties, consultants, partners, affiliates, and other legal entities. For these purposes the Applicant hereby consents to the processing and lawful transfer and distribution of their personal data, in accordance with the terms of this Agreement, including to the persons specified in this clause.

2.2. Nothing in this Agreement shall be considered as the establishment of agency relationships, partnership, joint activity, personal employment or any other relationships between Executor and Applicant that are not expressly provided for in this Agreement.

2.3. By accepting the Agreement, the Applicant consents to the processing of their personal data by the Executor based on this Agreement. The Executor is a personal data operator regarding the Applicant's personal data. In processing personal data, the Executor is guided by the legislation of the Russian Federation and its Personal Data Processing Policy.

2.4. "Personal data processing" means any action (operation) or set of actions (operations) performed using automated means or without such means with personal data, including collection, recording, systematization, accumulation, storage, updating (modification), extraction, usage, transfer (provision, access), including cross-border transfer, blocking, deletion, destruction of the Applicant's personal data.

Under no circumstances should the Applicant provide personal data to the Executor if he/she objects to their processing according to this Agreement.

2.5. The Executor processes the following personal data of the Applicant:

full name (surname, first name, patronymic);
phone number, residential address, email address, other contact information;
data listed by the Applicant in the public domain—within the resume or further provided when using the System.

Including:

data contained in the resume;
data of video and audio interview recordings and their transcriptions;
results of interviews (including technical ones) and surveys;
data on professional skills, competencies, experience, and other voluntarily supplied data;
contents of recommendations, portfolio, projects;
video images and voice recordings of the Applicant.

2.6. The Executor processes the Applicant's personal data for the following purposes:

identifying the Applicant as a party to this Agreement;
providing access to the System's functionality;
supporting the Applicant in employment and providing the opportunity for interviews and surveys;
carrying out information support;
assessing the Applicant's skills, competencies, level of training and technical knowledge;
conducting research and data analysis aimed at improving the System.

2.7. The Applicant has the right to access personal data, update, block and delete them, appeal the Executor's actions or inaction or decisions made solely on the basis of automated processing of their personal data, withdraw consent, and object to processing by submitting an appropriate request. The request must include full name, contact phone number, applicant's email address, date of request, and applicant's personal signature.

2.8. The Executor takes all necessary measures to protect the Applicant's personal data from unlawful access, modification, disclosure, use, or destruction.

2.9. The Executor provides access to the Applicant's personal data to its employees and to the persons specified in Clause 2.1, as well as their employees who need it for official duties or to achieve the purposes identified in the Agreement, as well as their clients and counterparties, including outside the Russian Federation. The Executor may use the information provided by the Applicant, including personal data, and transmit it to third parties to ensure compliance with Russian law, to protect the rights and interests of the Applicant, Executor, or third parties (including for identifying, investigating/prosecuting, and/or ceasing illegal actions).

2.10. The Executor is not liable for any possible misuse or disclosure of the Applicant's personal data due to:

technical failures in software, servers, or computer networks;
System malfunctions related to intentional or unintentional misuse by third parties;
transfer by the Applicant of access credentials, passwords, or any information including interview recordings in whole or part to persons not authorized to have such information;
violation of System information security;
violation of service agreements by Executor's counterparties.

2.11. The Executor undertakes not to provide any Applicant's personal data to individuals or legal entities claiming possible misuse of such information (unsolicited advertising, "spam", transferring information to other persons, etc).

2.12. For the purposes stated in the Agreement, the Executor may involve third parties in processing the Applicant's personal data. By accepting the Agreement, the Applicant consents to such processing.

Transfer of personal data for processing to third parties is subject to compliance by such parties with confidentiality and other requirements.

2.13. The Executor processes statistical information about the Applicant's current connection, as well as cookies, and equipment settings, to ensure proper functioning of the System, collect statistics, and improve the user experience under this Agreement—with which the Applicant agrees.

The Executor does not match connection data with personal data enabling identification.

2.14. Unless proven otherwise by the Applicant, any action taken for authorization is deemed performed by the Applicant themselves.

In case of unauthorized access to the System by a third party using the Applicant's credentials, the Applicant must immediately inform the Executor by any available means.

2.15. The Applicant is prohibited from using the System with third-party data for which they do not have the right to use.

2.16. The Applicant hereby consents that the Executor shall record interviews (including technical ones) and surveys, including in video/audio format. Recording, analysis, transcription, textual decoding, transfer to persons mentioned in Clause 2.1. and playback by Executor or third parties is performed during such interviews without any additional consent required.

2.17. Questions from the Executor and answers from the Applicant thereto cannot be regarded as the sole criterion for employment or other engagement. Reports generated after interviews or surveys will be available to the Executor and persons referenced in Clause 2.1, but not to the Applicant.

The Applicant may refuse to undergo any interview or survey.

2.18. The Applicant confirms awareness that the Executor does not pay any fees or remuneration to the Applicant for executing this Agreement.

2.19. The Applicant understands and agrees that information provided during interviews and surveys through the System may be accessible to other System users due to the System's architecture, functionality or settings.

2.20. Submission/disclosure of personal data by the Applicant through the System during interviews and surveys may occur by filling out forms/questionnaires or automatically from video/audio recordings, transcriptions, or publicly disclosed internet data.

2.21. The Applicant agrees that all information, including personal data provided via the System—during interviews (including technical ones), surveys, video and audio recordings—may be transferred for analysis and processing to any artificial intelligence system (OpenAI (ChatGPT), WhisperAI, GigaChat, etc.) without special consent, for the purposes of:

preparing a comprehensive Applicant report for employment/engagement opportunities;
providing information support and recommendations.

The Executor is not responsible for actions by right holders of the aforementioned AI systems after they receive the Applicant's data.

2.22. The Applicant agrees to receive questions and requests from the Executor, including but not limited to recommendations, portfolios, project descriptions, with responses and/or results retained by the Executor.

2.23. The Applicant agrees that their personal data (including audio/video recordings) may be transferred across borders to assist in employment/engagement, subject to regulations on trans-border data transfer in force at the time.

3. Executor's Rights and Obligations

3.1.The Executor undertakes to:

3.1.1. provide the Applicant with access to the System and allow participation in interviews (including technical ones) and surveys, including video/audio formats;

3.1.2. provide access to persons mentioned in Clause 2.1. to the Applicant's data.

3.2. The Executor may, at any time and at its sole discretion, block the Applicant or deny access to the System without explanation.

3.3. If the Executor involves a co-executor, he may transfer personal data to such a third party, subject to the following conditions:

3.3.1. there is a non-disclosure agreement (NDA) or confidentiality clauses between Executor and co-executor;

3.3.2. such information will be used only for the purpose of fulfilling obligations under the Agreement;

3.3.3. data storage/transfer requirements are at least as stringent as those in this Agreement.

3.4. The Executor may transfer the Applicant's data in the following cases:

3.4.1. with the Applicant's consent;

3.4.2. when necessary to provide services for employment/engagement or evaluation of the Applicant;

3.4.3. as required by Russian law, or if the business is wholly/partly transferred or sold, with the purchaser bound by this Agreement;

3.4.4. to protect the rights/interests of Executor or third parties if the Applicant breaches the Agreement;

3.4.5. in other cases as provided by law or Agreement.

3.5. For identification, the Executor may require the Applicant to present a passport or any document confirming their identity (and take/make copies, or later request destruction).

4. Applicant's Rights and Obligations

4.1. The Applicant shall not:

4.1.1. use the System to host, distribute, store, upload, and/or destroy materials in violation of RF and international law:

4.1.1.1. that may be unlawful,

4.1.1.2. advertising,

4.1.1.3. services/offers, political agitation, threatening, offensive, defamatory, knowingly false, explicit, etc;

4.1.2. embed executable code, any objects,

4.1.3. impersonate another person,

4.1.4. mislead the Executor/persons from Clause 2.1 about their identity in any way;

4.1.5. submit or host deliberately false information;

4.1.6. transfer materials without legal rights;

4.1.7. destroy/alter any System materials not authored by the Applicant;

4.2. The Applicant undertakes to review this Agreement regularly to keep aware of amendments.

4.3. The Applicant may, at any time and at his/her discretion, refuse any processing of their personal data by Executor.

4.4. The Applicant may also, at any time, initiate a restriction of processing upon discovering unlawful processing.

4.5. The Applicant must take measures for confidentiality of data provided, and ensure personal data do not reach other persons through their negligence or carelessness.

4.6. The Executor must delete personal data if:

4.6.1. consent is revoked, or the Agreement is terminated (and no other lawful basis exists for processing);

4.6.2. personal data are processed unlawfully.

4.7. The Executor may continue personal data processing in cases provided by Russian law.

5. Information Security

5.1. The Applicant must not:

5.1.1. use data or access not intended for the Applicant or log into the System using information not belonging to them;

5.1.2. test or check security/vulnerability;

5.1.3. attempt to disrupt use of the System (e.g., viruses, data damage, overloading requests);

5.1.4. use software that imitates the Applicant's activity in the System.

5.2. If a potential information security vulnerability is found, the Applicant must inform the Executor by email: info@astondevs.ru

6. Financial Relations

6.1. Services are provided to Applicants under this Agreement FREE OF CHARGE.

6.2. The Executor is not a representative of the Applicant and bears no responsibility for obligations (including financial) between the Applicant and third parties.

7. Use of System Materials

7.1. The Applicant is personally responsible for content posted or transmitted on their behalf and consequences thereof.

7.2. The System only transmits/processes information and is not responsible for its accuracy/relevance.

7.3. The Executor will strive to exclude careless, incomplete or inaccurate information from the System, but ultimate responsibility rests with those posting/transmitting such info.

7.4. When reprinting/using System content not owned by the Applicant, credit to the System is required.

7.5. Logo, name, design elements and general appearance of the System are intellectual property of Executor and cannot be used without explicit consent.

7.6. Use of software (scripts, robots) to read/collect System data is not permitted.

7.7. The Executor does not guarantee that information submitted or interviews/surveys—even in video/audio format—will result in employment.

7.8. The Executor does not guarantee that the conditions of employment or other engagement (such as position, responsibilities, salary and other terms) will align with the Applicant's preferences/desires.

7.9. The Executor does not guarantee that System software, servers, and networks are error/virus free. If System use results in data loss or equipment damage, the Executor is not liable.

8. Governing Law and Dispute Resolution

8.1. This Agreement and relations between the Applicant and Executor are governed by Russian law.

8.2. All disputes shall be resolved by correspondence and negotiations, with required pretrial claims procedure. Claim response period is 30 days. If the claim is not answered within 30 days, the claimant may approach the court. All claims to the Executor must be sent to Executor's address. If negotiation or claims procedure fails, disputes are resolved in the court at Executor's registration location per RF procedural law.

9. Effect of Agreement, Amendments

9.1. The Agreement is effective upon acceptance by the Applicant.

9.2. By accepting, the Applicant warrants that he/she is of legal age per Russian law to enter agreements and has legal capacity. Applicants aged 14 to 18 guarantee they have received representative's consent to enter the Agreement and provide personal data.

9.3. The Applicant's use of the System (and exercise of rights/obligations hereunder) following changes to the Agreement constitutes acceptance of such changes and/or additions.

9.4. If the Applicant does not agree to use the System after amendments, he/she must cease use and may terminate the Agreement by notifying the Executor.